How to add members to a distribution list in Outlook

what to know

  • Desktop: Go to Home > Address Book , select the list, go to the Contact Groups tab, and select Add Members .
  • Outlook Online: Select the People icon, go to the All Contacts tab, select the contact, and then select Add to List .
  • You can import contacts from your address book or add members to a list by email address.

This article describes how to add members to a distribution list in Outlook 2019, Outlook 2016, Outlook 2013, Outlook.com, and Outlook for Microsoft 365.

To add members to a distribution list (also called a contact group) in Outlook:

  1. Open the Outlook desktop application and select the Home tab, then Address Book .

  2. In the Address Book window, select a distribution list.

  3. In the Contact Group window, go to the Contact Group tab, select Add Members , and then choose where to store your contacts. If the contact is in your address book, select From Outlook Contacts . If the contact is not in your address book, select New Email Contact .

  4. To add existing contacts from your Outlook contact list, select the contacts you want to add to the distribution list (hold down the Ctrl key to select multiple contacts), and then select Members . Select OK to return to the distribution list.

  5. To add a new contact, enter a display name and email address . Select OK to return to the distribution list.

  6. In the Contact Groups window, go to the Contact Groups tab and select Save and Close .

The group is now updated with new contacts and you can send emails to the distribution list.

You can also create distribution lists using contact categories in Outlook.

When using Outlook.com, the process for adding members to a mailing list is slightly different:

  1. Select the People icon in the lower left corner of Outlook.com

  2. Select the All Contacts tab and select the contacts you want to add.

  3. Select Add to list and then select the plus sign ( + ) next to the distribution list.

FAQ
  • To schedule an email in Outlook, compose the message and select Options . Under More Options, select Delayed Delivery . Under Properties, select "Not before" and select a time and date. Return to your email and select Send .

  • To recall an email, open Outlook and go to the Sent Items folder. Double-click the message you want to recall. Go to the Messages tab, select the Actions drop-down arrow, and select Recall this message.

  • To create a signature, open Outlook and go to Settings > View all Outlook settings . In the Settings window, select Mail > Compose and Reply . In the Email signature section, compose and format your signature.